About the Project 
Now in its 35th year, the annual Earshot Jazz Festival brings jazz greats from around the world (Hiromi, Chief Adjuah, Eddie Palmieri, Linda Oh, Fabian Almazan, Jane Bunnett & Maqueque, Gretchen Parlato, Lionel Loueke, Sona Jobarteh, Georgia Anne Muldrow, Omara Portuoundo, The Bad Plus, Harriet Tubman, La Dame Blanche, among others) into creative collaboration with audiences and artists while celebrating Seattle’s place in the world of jazz with mainstage concerts by our award-winning student ensembles and a strong representation by our renowned resident artists (Johnaye Kendrick, Thomas Marriott, Alex Dugdale, Sheridan Riley, Camilo Estrada, Birch Perera, Kelsey Mines, Jun Ida, and more). The 2023 festival will present over 40 concerts in venues throughout the greater Seattle area.

Earshot Jazz Festival Concert Dates: October  6 – November 5, 2023

Production Dates: September 11 – November 11, 2023

Number of on-site events: approx 40

About the Position
Earshot seeks to contract a Production Assistant from the Seattle/King County area to be an integral member of the operations team for Earshot Jazz Festival. This position reports to the Production Manager.  

Regular weekday evenings and weekend hours are required. Because of the event-oriented nature of the work, daily and weekly schedules are subject to change. We wear many hats, and have fun. We regularly enjoy downtime and listen to the world-class concerts we help bring to fruition. We don’t take our community for granted. We have an awesome, and growing, team of volunteers, and part of your role will be to help utilize their time and skills on-site. If you love live music, the behind-the-scenes mechanics of events, can communicate your needs clearly and accommodate a varied and fast-paced work schedule, we want to hear from you!

Work conditions

• On-site events, plus hybrid remote or in-office work

Time commitment estimate

• 13 weeks | 170 hrs estimated,
  • Sept: 8 hrs/wk (approx 32 hrs Festival pre-production) remote
  • Oct-Nov:  24-30 hrs/wk (approx 130 hrs Festival production) on-site

Compensation estimate: $3,500

• $22 per hour, plus mileage reimbursement
•  All-Access Festival Pass provided (nontransferrable)

Responsibilities
Artist & Backline Transport (On-site)

• work closely with Production Manager to assist with ground transport for touring musicians, staging and equipment; flexibility Tues–Sat nights required
• travel itineraries vary; driving schedule delivered a week in advance

Stage Manage (On-site)

• liaison between Production Manager, AV techs, and artists
• provide support during changeovers as needed
• pre-show responsibilities include placing waters, towels, and banners on stage

Volunteer Coordinator Support (Remote/On-site)

• work closely with FOH staff to communicat assignments  to concert volunteers
• provide on-site onboarding to new volunteers

Optional – Graphics/Desktop Publishing Support (Remote or Office)

• assist with layout of printed and digital Festival program
• customize graphics for Website and Social Media
• produce pre/post-show slides for digital productions

Requirements 

• Must be 25+ with a valid driver’s license to operate rental van
• Possess a valid driver’s license and clean driving record
• Possess exemplary interpersonal skills as you’ll interact with artists, musicians, and patrons
• Be able to multitask, problem-solve and maintain professionalism 
• Lift and carry objects up to 50 pounds; training provided on proper handling techniques of backline 
• Interest in event production, jazz music, and best practices as a facilitator of black American art preferred. Required: a general love of the arts
• Fluency of digital platforms (FB, IG and Twitter) and knowledge of Google Suites, Adobe Suites, MailChimp, and Patron Manager software is a plus. 

Reports To:

Halynn Blanchard, Production Manager [email protected]. 

Note on COVID-19

We are committed to the safety and well-being of our staff, artists and audiences. Our best public health practices will carefully follow recommendations by the CDC. We now know that COVID-19 is here to stay for the foreseeable future. It’s important to understand how to live our lives while keeping ourselves, loved ones and community as safe as possible. How can we do that? By using all the tools we’ve learned so far: getting vaccinated and boosted, getting tested and staying home if sick or exposed, wearing a mask in crowds, and keeping our distance.

To Apply:

Please email [email protected] with a resume and statement of interest. 

Deadline: Friday, August 18 2023, 5pm

We look forward to hearing from you!

About the Project 
Now in its 35th year, the annual Earshot Jazz Festival brings jazz greats from around the world (Hiromi, Chief Adjuah, Eddie Palmieri, Linda Oh, Fabian Almazan, Jane Bunnett & Maqueque, Gretchen Parlato, Lionel Loueke, Sona Jobarteh, Georgia Anne Muldrow, Omara Portuoundo, The Bad Plus, Harriet Tubman, La Dame Blanche, among others) into creative collaboration with audiences and artists while celebrating Seattle’s place in the world of jazz with mainstage concerts by our award-winning student ensembles and a strong representation by our renowned resident artists (Johnaye Kendrick, Thomas Marriott, Alex Dugdale, Sheridan Riley, Camilo Estrada, Birch Perera, Kelsey Mines, Jun Ida, and more). The 2023 festival will present over 40 concerts in venues throughout the greater Seattle area.

Earshot Jazz Festival Concert Dates: October  6 – November 5, 2023

Production Dates: September 11 – November 11, 2023

Number of on-site events: approx 40

About the Position
Earshot seeks to contract an Artist Relations/ Hospitality Lead from the Seattle/King County area to be an integral member of the Operations team for Earshot Jazz Festival. This position reports to the Production Manager and Managing Director. 

Consistent on-site work takes place weekdays 4p-7p and full weekend hours 3p-11p. Because of the event-oriented nature of the work, daily and weekly schedules are subject to change. 

As an Artist Relations/Hospitality Lead, your primary responsibility is to ensure that artists and performers have a seamless and enjoyable experience offstage. We wear many hats, and have fun. We regularly enjoy downtime and listen to the world-class concerts we help bring to fruition. We don’t take our community for granted. We have an awesome, and growing, team of volunteers, and part of your role will be to help utilize their time and skills on-site. If you love live music, the behind-the-scenes mechanics of events, can communicate your needs clearly and accommodate a varied and fast-paced work schedule, we want to hear from you!

Work conditions

• On-site events, plus hybrid remote, procurement, or in-office work

Time commitment estimate

• 5 weeks | 100 hrs estimated,
• Oct 1-Nov 5 20 hrs/wk (approx 100hrs) on-site

Compensation estimate: $2,000

• $20 per hour, plus mileage reimbursement
•  All-Access Festival Pass provided (nontransferrable)

Roles and Responsibilities

Artist Liaison: 

• Serve as a main point of contact for artists, performers, and their management participating in events.
• Act as an on-site concierge for artists during events, ensuring open lines of communication, and anticipating and fulfilling their needs promptly. Assist with any last-minute requests or changes. 
• Proactively identify and resolve any issues or challenges that artists may encounter, maintaining a positive and professional demeanor throughout.

Hospitality Coordination:

• Oversee all aspects of artist hospitality, including arranging meals or necessary catering. Ensure that all hospitality arrangements align with artists’ preferences and special requirements.
• Review and fulfill artist hospitality riders, which may include specific food and beverage requests, dressing room specifications, and any other special requests outlined in their contracts. 
• Act as point of contact for volunteers assisting with greenroom hospitality set-up or breakdown.
• Assist in budget planning and tracking operational expenses to maintain cost-efficiency.

Requirements 

• Possess a valid driver’s license and clean driving record
  • Has own vehicle preferred. 
• Possess exemplary interpersonal and problem-solving skills; maintain professionalism; be discreet
• Lift and carry objects up to 50 pounds
• Interest in non-profit event production, jazz, and best practices as a facilitator of black American art preferred. Required: a general love of the arts

Reports To:

Halynn Blanchard, Production Manager [email protected] 

Additional point of contact: Karen Caropepe, Managing Director [email protected] 

Note on COVID-19

We are committed to the safety and well-being of our staff, artists and audiences. Our best public health practices will carefully follow recommendations by the CDC. We now know that COVID-19 is here to stay for the foreseeable future. It’s important to understand how to live our lives while keeping ourselves, loved ones and community as safe as possible. How can we do that? By using all the tools we’ve learned so far: getting vaccinated and boosted, getting tested and staying home if sick or exposed, wearing a mask in crowds, and keeping our distance.

To Apply:

Please email [email protected] with a resume and statement of interest. 

Deadline: Friday, August 18 2023, 5pm

We look forward to hearing from you!

About the Project  

Now in its 35th year, the annual Earshot Jazz Festival brings jazz greats from around the world (Hiromi, Chief Adjuah, Eddie Palmieri, Linda Oh, Fabian Almazan, Jane Bunnett & Maqueque, Gretchen Parlato, Lionel Loueke, Sona Jobarteh, Georgia Anne Muldrow, Omara Portuoundo, The Bad Plus, Harriet Tubman, La Dame Blanche, among others) into creative collaboration with audiences and artists while celebrating Seattle’s place in the world of jazz with mainstage concerts by our award-winning student ensembles and a strong representation by our renowned resident artists (Johnaye Kendrick, Thomas Marriott, Alex Dugdale, Sheridan Riley, Camilo Estrada, Birch Perera, Kelsey Mines, Jun Ida, and more). The 2023 festival will present over 40 concerts in venues throughout the greater Seattle area.

Earshot Jazz Festival Production Dates: September 29 – October 29, 2023

Festival Concert Dates: October  6 – November 5, 2023

Number of Events you are required to attend:  6

About the Position
Earshot seeks to hire a Production Intern from the Seattle/King County area to be an integral member of the Earshot Jazz Festival team. This position reports to the Production Manager and supports back-of-house with staging and artist hospitality, and the front-of-house with box office and volunteers. Because of the event-oriented nature of the work, daily schedules are subject to change as required to fulfill the requirements of the role. Regular shifts are seven hours, typically starting 2:30p–3p and ending 9:30p–10p. 

Work conditions

• On-site events at Town Hall Great Hall (1119 8th Ave, Seattle, WA 98101)

Time commitment estimate

• 6 shows @ 7 hours on-site | 42 hrs estimated
• Sun, Oct 8 Hiromi’s Sonicwonder
• Fri, Oct 13 säje
• Sat, Oct 14 The Bad Plus & Marc Ribot’s Ceramic Dog
• Sun, Oct 15 Chief Adjuah (formerly Christian Scott) w/ Sona Jobarteh 
• Sun, Oct 22 Eddie Palmieri 
• Sun, Oct 29 Omara Portuoundo

Compensation estimate: $700

• $16.50 per hour, plus meal provided on-site
• Festival Pass (non-transferrable), $450 value

Roles and Responsibilities

Loader/Stagehand  (On-site)

• work closely with Production Manager to transport and set necessary staging equipment

Lead Front of House (FOH) Volunteer (On-site)

• work closely with FOH staff to lead communications and support of volunteers

Hospitality Runner (On-site)

• work closely with Hospitality Lead, assisting with backstage set-up per artist meal specifications and venue need/policy; on-site support in greenroom set-up or breakdown

Marketing Assistant (On-site)

• create compelling stories from your experience to publish on our social media platforms (Instagram, Facebook, Twitter TikTok)
• report to Marketing team for photography or video tasks as assigned

Who you are:

• Required: Possesses exemplary interpersonal and customer service skills needed to interact with artists, musicians, and patrons in a courteous and professional manner. 
• Required: Able to multitask, problem-solve and maintain professionalism. 
• Required: Capable of lifting and carrying objects up to 40 pounds for some distance using proper handling techniques. 
• Required: Has a general love for the arts. 
• Preferred: Has a passion for jazz and social justice; you are committed to learning and facilitating best practices as an administrator of a Black American art form
• Desired: Fluency of digital platforms (FB, IG and Twitter) and knowledge of Google Suites, Adobe Suites, MailChimp, and Patron Manager software is a plus. 

Reports To:

Halynn Blanchard, Production Manager [email protected] 

Note on COVID-19

We are committed to the safety and well-being of our staff, artists and audiences. Our best public health practices will carefully follow recommendations by the CDC. We now know that COVID-19 is here to stay for the foreseeable future. It’s important to understand how to live our lives while keeping ourselves, loved ones and community as safe as possible. How can we do that? By using all the tools we’ve learned so far: getting vaccinated and boosted, getting tested and staying home if sick or exposed, wearing a mask in crowds, and keeping our distance.

To Apply:

Please email [email protected] with a resume and statement of interest. 

Deadline: Friday, August 18 2023, 5pm

We look forward to hearing from you!

Earshot Jazz is looking for freelance writers to contribute to the Earshot Jazz magazine. Assignments include  special features, profiles, previews, and reviews. Email [email protected] for more information.